Daiwa Institute of Research Business Innovation Ltd.
Privacy Policy

Established October 1, 2008
Revised April 1, 2016

Daiwa Institute of Research Business Innovation Ltd.
Yoriyuki Kusaki
President

Daiwa Institute of Research Business Innovation Ltd. (the “Company”) establishes and complies with privacy policy as follows, and treats personal information (including individual numbers) appropriately pursuant to the Act on the Protection of Personal Information.

  1. The Company considers personal information as an individual property, recognizes its appropriate protection as an important responsibility, and complies with the Act on the Protection of Personal Information, the relevant laws and regulations, the guidelines of the relevant ministries and agencies, the Company’s internal rules, and other norms.
  2. The Company will specify the purpose of use of personal information, and will not use personal information by exceeding the extent necessary for the accomplishment of the purpose of use of personal information unless when there is a prior consent of the person or it is permitted by laws and regulations.
  3. The Company will acquire personal information to the extent necessary for the accomplishment of the purpose of use in an appropriate and lawful manner.
  4. The Company will appropriately manage with a necessary security measure so that leakage, loss, or the like, regarding personal information may not occur. In addition, we will conduct trainings and appropriate supervisions for employees about handling of personal information.
  5. The Company will implement a necessary and appropriate supervision for the entrusted company in the case of entrustment of handling of personal information.
  6. The Company will accordingly review this privacy policy with a change of laws and regulations and continuously improve it.
  7. The Company will endeavor to appropriately and promptly respond when there is a request for disclosure, correction, deletion, and discontinuation of use, regarding personal information.
  8. The Company will endeavor to sincerely and promptly respond to inquiries, requests, and complaints, regarding handling of personal information.

Handling of Personal Information

Tsunemitsu Hirayama
Chief Privacy Officer
Senior Managing Director

1. The Purpose of Use of Personal Information

The Company will use the personal information to the extent necessary for the accomplishment of the following purposes and will use the individual numbers to the extent allowed by the relevant laws and regulations.

  1. For proposal and provision of solution services including system consulting and outsourcing services.
  2. For entrusted system development and operations.
  3. For information and administrative procedure regarding seminars we host or cooperate.
  4. For production of our publications, shipping and response to queries.
  5. To conduct customer satisfaction surveys.
  6. To manage contractual relationships with our business partners.
  7. For recruitment activity and employment management of employed persons.
  8. For other purposes that individuals are informed and permit previously.

In addition, in all usages of personal information that fall outside of the purpose of usage specified at the time of provision, we obtain consent from concerned persons, except as provided by law.

2. Appropriate Acquisition of Personal Information

The Company will acquire personal information from the following sources to the extent necessary for the business.

  1. The information directly filled by the person, such as questionnaire.
  2. The information directly entered by the person, such as online inquiries on the website.
  3. The information publicized on the newspaper, internet and books.
  4. The information acquired by the customers through provisions of product and service.

Moreover, the Company will not obtain, use, or provide to any third parties any sensitive information (including, without limitation, information concerning any person’s political position, personal beliefs (religion, philosophy, or creed), membership of any labor union, race or ethnic group, family origin, registered domicile, medical or health care record, sexual activities, or criminal record), except as permitted by laws and regulations.

3. Appropriate Management of Personal Information

The Company will appropriately manage with a necessary security measure so that leakage, loss, alteration, improper access or the like regarding personal information may not occur.

4. Provision of Personal Information to Third Parties

The Company will not disclose or provide to third parties any personal information of the person without their respective prior consent, except for when it is based on laws and regulations and when we may entrust personal information to the extent necessary for the accomplishment of the purpose of use, and when it is permitted by laws and regulations. The Company will not disclose or provide to third parties any individual numbers, except for when it is permitted by laws and regulations.

5. Entrustment of Handling of Personal Information

The Company may entrust all or a part of handling of personal information to the extent necessary for the accomplishment of the purposes of use in such cases below and so on. In the case of entrustment, the Company will supervise the entity entrusted by it with necessary and adequate care, including supervision of any entity entrusted by the entity entrusted by the Company.

  1. Printing and mailing operations of letters for customers.
  2. Business operations concerning operation and management of information systems.
  3. Business operations concerning laws and accounts which need to offer high value added services, such as advisory.

6. Joint Use of Personal Information

The Company may use personal information jointly with its group companies within the following scope.

  • * If we get the personal information of customers in entrusted functions, we do not include it in the joint use of personal information.
  1. Items of Personal Information Jointly Used
    The customer’s name, address, date of birth, contact information (such as telephone number or e-mail address), occupation, information regarding the customer such as customer’s transaction needs, contents of transaction, information regarding the customer’s transaction such as balance on deposit.
  2. Scope of Joint Users
    Daiwa Securities Group Inc., holding company of Daiwa Institute of Research Business Innovation Ltd. and its consolidated subsidiaries.
  3. Purposes of Joint Use
    For management and internal administration of Daiwa Securities Group.
  4. Entity Responsible for Management of the Personal Information
    Daiwa Institute of Research Business Innovation Ltd.
  5. Acquisition Method
    Acquisition by application of several services, transactions, etc.

7. Maintenance and Improvement of Protection of Personal Information

The Company will review this privacy policy as necessary, and continuously improve its personal information protection management system.

8. Disclosure, Correction, Deletion, Discontinuation of Use, Etc. of Personal Information

When the notification of purpose for use, disclosure, correction, addition, deletion, discontinuation of use, erasure, discontinuation of provision to the third parties or the like (“disclosure etc.”) regarding personal information are asked in a disclosure written request by the person himself/herself or his/her agent, the Company will respond in writing within a reasonable period and to a reasonable extent except for the case where, based on laws and regulations, disclosure etc. is not required, after confirming that it is a request from the person himself/herself.

9. Inquiry, Request, Complaint, Etc. About Handling of Personal Information

The Company will endeavor to sincerely and promptly respond to inquiries, requests, complaints, regarding handling of personal information.
About an inquiry about handling of personal information, please contact the following reception counter.

Reception counter for an inquiry etc.

Daiwa Institute of Research Business Innovation Ltd., Personal Information Protection Section
Phone 03-5931-8600
Reception Hours 9:00am~5:00pm, weekdays

Daiwa Institute of Research Business Innovation Ltd.